Event Types
The same demand forecasting, guest ride requests, and provider marketplace apply however your event is shaped.
Coordinate shuttles between the ceremony, reception, and hotel blocks. Guests request a ride with just your event code — no app, no account.
Learn moreMove employees and clients between offices, venues, and airports. Host-paid billing keeps every ride on one invoice instead of expense reports.
Learn moreForecast vehicle needs against expected attendance and coordinate multiple providers to cover arrivals, departures, and peak drop-off windows.
Learn moreHandle high guest counts with a mix of vehicle types — sedans through coach buses — committed by providers matched to your event's demand.
Learn moreGive guests a simple link to request a ride, and keep the whole night on one dashboard instead of a group text with a driver's number.
Learn moreCoordinate transportation for a group heading to the same place at the same time, with every ride request and assignment tracked in one place.
Learn moreOrganize transportation for field trips, formals, and school functions with an auditable record of every ride, driver, and vehicle assigned.
Learn moreRun galas, fundraisers, and volunteer events with the same demand forecasting and provider marketplace tools, on either a host-paid or guest-paid model.
Learn moreWorkflow
Enter your venue, date, and guest count. EventFleet's demand estimator instantly forecasts how many vehicles you'll likely need.
Share your event code or invite link. Guests submit pickup details in a browser — no app download and no account required.
Transportation providers commit vehicles and assign drivers to your event. Monitor every ride's status from your dashboard in real time.
Why EventFleet
See an estimated vehicle mix and ride volume for your event type and guest count before a single guest registers.
Guests request rides through a shareable link — no download, no account creation, no friction for people who just want a ride.
Sedans, sprinters, shuttles, and coach buses, offered by transportation providers who commit their own vehicles and drivers to your event.
Cover transportation costs yourself, or let guests pay for their own rides — EventFleet tracks either model automatically.
Every ride request, assignment, and status update lives in one place instead of spreadsheets, group texts, and phone calls.
Ride requests, assignments, and status changes are logged with actor and timestamp, so you have a record of what happened on event day.
Pricing
Transportation providers set their own rates, and EventFleet’s demand estimator gives you a projected vehicle mix and cost range as soon as you create your event — no sales call required to get a first number.
$35–$85 / ride
Typical provider cost per ride. Your actual range depends on event type, guest count, and vehicle mix — create your event to get your own forecast. No platform fee, ever.
FAQ
Create your event with its venue, date, and guest count to get an instant vehicle-mix forecast, then share a single event code or link so guests can submit pickup details with no app or account. Transportation providers commit vehicles and drivers get matched to specific ride requests.
No. Guests submit ride requests through a shareable link or event code in a web browser — no app download and no account creation required. They receive a confirmation with their scheduled pickup time, driver, and vehicle once a provider is assigned.
In a host-paid model, you cover all transportation costs for your guests. In a guest-paid model, individual guests pay for their own rides. EventFleet supports both, tracking platform fees, coordination fees, and provider costs automatically under either model.
Providers browse open events and commit their own vehicles to fill your event's forecasted demand, first come, first served. Once committed, a provider assigns its own drivers to specific guest ride requests — there's no waiting on a central dispatcher.
EventFleet is built for group transportation coordination generally — weddings, corporate events, concerts and festivals, sporting events, private parties, group travel, school events, and nonprofit events all use the same demand forecasting and ride-request workflow.
Trusted By
Organizers running events with EventFleet
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