Platform
From the first demand estimate to the last completed ride, EventFleet manages the full transportation lifecycle.
Predict ride volume, peak windows, and vehicle mix for any event type — before a single guest registers.
Connect with vetted transportation providers. Sedans, sprinters, shuttles, and coach buses — all in one place.
Guests submit ride requests via a shareable link — no app, no account, no friction.
Batch-assign rides to vehicles and drivers in seconds. Update statuses in real time throughout the event.
Host-paid or guest-paid models. Platform fee, coordination fee, and provider cost tracked automatically.
Every action is logged with actor, timestamp, and context. Built for enterprise accountability from day one.
Workflow
Enter venue, date, and guest count. Get an instant transportation demand forecast.
Share an event code. Guests submit pickup details — no account required.
Assign rides to providers and vehicles. Monitor every ride through the event.
FAQ
Event transportation coordination software is a platform that forecasts how many vehicles an event will need, collects ride requests from guests, and matches that demand with transportation providers — replacing spreadsheets, group texts, and manual dispatch with one dashboard for the whole event.
Create the event with its venue, date, and guest count to get an instant vehicle-mix forecast, then share a single event code or link so guests can submit pickup details with no app or account. Transportation providers commit vehicles to the event and drivers get matched to specific ride requests.
No. Guests submit ride requests through a shareable link or event code in a web browser — no app download and no account creation required. They receive a confirmation with their scheduled pickup time, driver, and vehicle once a provider is assigned.
In a host-paid model, the event organizer covers all transportation costs for guests. In a guest-paid model, individual guests pay for their own rides. EventFleet supports both, tracking platform fees, coordination fees, and provider costs automatically under either model.
Providers browse open events and commit their own vehicles to fill an event's forecasted demand, first come, first served. Once committed, a provider assigns its own drivers to specific guest ride requests and invoices the organizer directly — there's no central dispatcher choosing on the provider's behalf.